When an employee puts an employer on notice of the need for leave, the federal Family and Medical Leave Act (FMLA) requires employers to give employees certain notices. Employers may also ask that employees have certification forms completed and returned to support the need for leave. All these documents currently have an expiration date of 6/30/23.
Employers may, however, continue to use the notices and forms beyond that date.
The content of the information contained in the U.S. Department of Labor’s Wage and Hour Division’s (WHD) optional-use notices and certification forms is still applicable, regardless of the expiration date.
The expiration date on the WHD documents is related to the collection of information as required by the U.S. Office of Management and Budget (OMB) and is not relevant to the content of the forms.
While employers must give employees an eligibility/rights & responsibilities notice and a designation notice, the FMLA does not require the use of any specific form (or format) for them, including the WHD models.
Employers may use the WHD’s models or create their own versions containing the same basic information.
Many employers don’t want to reinvent the wheel and use the WHD model notices and certifications because these forms:
Employers are not required to request that employees provide certifications, but may do so, except when the leave is strictly for bonding with a healthy child.
Key to Remember: Despite the June 30, 2023, expiration date on the FMLA notices and certifications, employers may continue to use them. Employers may look forward to revised versions in the future.
This article was written by Darlene M. Clabault, SHRM-CP, PHR, CLMS, of J. J. Keller & Associates, Inc. The content of these news items, in whole or in part, MAY NOT be copied into any other uses without consulting the originator of the content.